Privacy Policy

# Privacy Policy

**Effective Date: November 25, 2025**

OctaneIQ ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [www.octaneiq.com] (the "Site"), use our software platform, or otherwise interact with our services.

1. Information We Collect

We may collect the following types of information:

**Personal Information**  

- Name, job title, company name, email address, phone number, billing and shipping addresses, and payment information when you register, request a demo, subscribe to our services, or contact us.

**Business and Operational Data**  

- Data you upload or input into our platform (e.g., inventory levels, delivery schedules, pricing, customer lists, transaction records) to operate your petroleum distribution or retail business.

**Usage and Technical Data**  

- IP address, browser type, device information, operating system, pages visited, time and date of visits, and referring website automatically collected through cookies, web beacons, and similar technologies.

2. How We Use Your Information

We use the information we collect to:  

- Provide, operate, maintain, and improve our software and services  

- Process transactions and send invoices  

- Communicate with you about products, updates, support, and marketing (you may opt out at any time)  

- Monitor and analyze usage and trends to enhance user experience  

- Detect, prevent, and address technical issues or fraud  

- Comply with legal obligations

3. Sharing of Information

We do not sell your personal information. We may share information with:  

- Service providers (hosting, cloud storage, payment processors, analytics, customer support) who are contractually obligated to protect your data  

- Business partners with your consent  

- Legal authorities when required by law or to protect our rights, safety, or property  

- A buyer or successor in the event of a merger, acquisition, or sale of assets

4. Data Security

We implement industry-standard physical, technical, and administrative safeguards to protect your information. However, no method of transmission over the internet or electronic storage is 100% secure.

5. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy, comply with legal requirements, or enforce our agreements.

6. Your Choices and Rights

You may:  

- Access, correct, or delete your personal information  

- Opt out of marketing communications  

- Request restriction of processing or data portability (where applicable)  

- Withdraw consent where processing is based on consent  

To exercise these rights, contact us at info@octaneiq.com.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to improve functionality and analyze site traffic. You can control cookies through your browser settings.

8. Third-Party Links

Our Site may contain links to third-party websites. We are not responsible for their privacy practices.

9. Children's Privacy

Our services are not intended for individuals under 16. We do not knowingly collect personal information from children under 16.

10. International Data Transfers

Your information may be transferred to and processed in the United States or other countries where our service providers operate. We ensure appropriate safeguards are in place for such transfers.

11. Changes to This Privacy Policy

We may update this policy from time to time. The updated version will be posted on this page with a revised "Effective Date."

12. Contact Us

If you have questions about this Privacy Policy, please contact us at:  

**OctaneIQ**  

Email: info@octaneiq.com  

Address: 4895 63rd St S, Fargo, ND 58104 

By using our Site or services, you acknowledge that you have read and understood this Privacy Policy.